Menu
| HikeWest Member Hiking Club | Not a Member Hiking Club, Not-for-Profit | HikeWest Sponsor (existing) | Expo Sponsor | Non-sponsor of Expo, business operator |
|
|---|---|---|---|---|---|
| Vacant Site (3m x 3m) supply own marquee | $100 deposit fully refundable subject to (*)1 | $100 fee | $100 deposit fully refundable subject to (*)1 | a) No fee (min. $1000 sponsorship) b) No fee ($500-999 sponsorship plus min. $300 HikeWest sponsorship) | $150 fee |
| Pre-erected Marquee on Site (3m x 3m) marquee supplied | $100 deposit fully refundable subject to (*)1 | $150 fee | $150 fee | No fee (as above) | $250 fee |
| Vacant Double Marquee Site (3m x 6m) supply own marquee | $150 deposit fully refundable subject to (*)1 | $150 fee | $150 fee | a) No fee (min. $1000 sponsorship) b) No fee ($500-999 sponsorship plus min. $300 HikeWest sponsorship) c) $100 fee ($500-999 sponsorship) | $300 fee |
| Pre-erected Double Marquee on Site (3m x 6m) marquee supplied | $300 deposit fully refundable subject to (*)1 | $300 fee | $300 fee | a) No fee (min. $1000 sponsorship) b) No fee ($500-999 sponsorship plus min. $300 HikeWest sponsorship) c) $200 fee ($500-999 sponsorship) | $400 fee |
| Open Table Site (3m x 1.5m) | $0 | $50 fee | $50 fee | No fee (min. $500 sponsorship) | $100 fee |
| (*)1 NOTE: Deposit refund applies only if site holder attends Expo on Expo day. |
(*)1 Refund applies only if site holder attends Expo on Expo day.
Final site allocation rests solely with the Expo organisers. Only a limited number of sites are available. Location preferences will be met where possible; however, HikeWest gives no guarantees in this regard. Allocated site number and Site Holder Info Pack, including Final Venue Map and Terms & Conditions will be emailed direct to successful applicants approximately 4 weeks prior to the event. Maps and lists will also be available on-site at the event. HikeWest reserves the right to select site holders at its discretion and to reject exhibits that are not suitable.
HikeWest will email successful applicants with instructions for payment of fees not less than 4 weeks prior to the event. Payment must be received prior to the Expo to retain a site booking. No refunds will apply for cancellations or weather.
Most sites do not have direct vehicle access, but are within 50m of vehicle drop-off points; exhibitors will have only short distances to trolley in or carry in gear. An off-road area, immediately northwest of the Expo venue, with direct access off Allen Rd, will be reserved mainly for convenient nearby parking for exhibitors and other site holders after bumping-in. Information on site set-up and ‘bump-in’ and ‘bump-out’ requirements will be emailed direct to successful applicants at least 4 weeks prior to the event.
We encourage site holders and others to promote the event and to make use of the Marketing Toolkit. All promotion by all exhibitors and others participating in the Expo should include the words:
“WA Hiking Expo 2023 – presented by HikeWest”.
All Site holders must have Public Insurance. All insurance and liability from an exhibitor’s activities at the Fair are their own responsibility. HikeWest accepts no liability for any injury or damage arising from your participation in the Expo. Please complete the Public Liability details on the application form.
Maximise the promotion of your organisation through the Expo. See the benefits and options available to exhibitors.
A detailed Exhibitor Information Pack, including Terms and Conditions, will be provided to successful applicants at least 4 weeks prior to the event.